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For leaders of recruiting firms

The Go-To Blog for 7 and 8 Figure Recruiting Firm Owners

If you're the owner of a recruiting firm and are looking for resources to help you scale without everything breaking, you've come to the right place.

Browse by topic

Every guide lives in one of these. Pick the problem you're solving.
Recruiter commissions
Recruiter commissions
Tiers, splits, draws, clawbacks, and when a placement actually earns a payout. The plan design and the Friday arguments it prevents.
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Invoicing and AR
Invoicing and AR
When to invoice a placement, what terms to set, and how to chase the ones that go past due without burning the client.
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Getting paid faster
Getting paid faster
Time to cash: card and ACH for placement fees, payment links versus checks, processing fees, and forecasting cash off placements.
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Falloffs and guarantees
Falloffs and guarantees
Guarantee periods, clawbacks versus replacements, check-in cadence, and catching the problem before day 90 turns into a refund.
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Mid-office operations
Mid-office operations
Everything between the placement and the payout: the ops stack by firm size, month-end close, margin by recruiter and client, and when to leave the spreadsheet.
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Staffing and contract billing
Staffing and contract billing
Timesheets to invoice, pay and bill rates, gross margin per contractor, weekly billing, funding, and converting contract to perm.
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Integrations and ATS
Integrations and ATS
Your ATS is great at candidates and jobs. These guides cover what happens after the placement: QuickBooks, Xero, payroll, and the ATS handoff.
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Benchmarks
Benchmarks
Aggregate, anonymized data on how recruiting firms run the money side: commission structures, payout triggers, falloff rates, time to cash.
Browse guides →

Latest guides

The weekly billing run, timesheet to invoice

Hours close Sunday. Invoices go Wednesday. The billing run day by day, what to do about missing timesheets, how to price an overtime hour, and the weekly check that catches hours you paid for and never billed.
Eli Rubel, founder of CollectedHQ
Eli Rubel
06 Oct 2026
12 min read

The contract staffing back office

Perm is event-driven. Contract is calendar-driven. What changes in your back office the day you take your first contract placement, and what it costs in cash.
Eli Rubel
Eli Rubel
23 Sep 2026
18 min read

How long should your placement guarantee be?

Thirty, sixty or ninety days. What each length leaves reversible on your book, where the commission trigger has to sit, and how to define the clock so it holds.
Eli Rubel
Eli Rubel
22 Sep 2026
9 min read

Recruiter compensation plans: six real ones, torn down

Six real recruiting firm comp plans, from 20 to 750 recruiters, read end to end. Every decision a plan has to make, what these six chose, and what each choice costs.
Eli Rubel
Eli Rubel
17 Sep 2026
17 min read

The recruiting firm mid office: what it is and who owns it

Your ATS stops at the placement. Accounting starts at the ledger. The mid office is the stretch between, and most firms run it on a spreadsheet.
Eli Rubel
Eli Rubel
15 Sep 2026
13 min read

Time to Cash for Recruiting Firms

The clock runs from the trigger event to the day the funds clear. Half of it belongs to you, and it appears in no report. How to measure both halves.
Eli Rubel, founder of Collected
Eli Rubel
09 Sep 2026
13 min read

Client invoicing and commission tracking on autopilot.

Automate Invoicing

Professional invoices are generated and sent automatically on the candidate's start date. No manual entry in Quickbooks, no formatting, no follow-up. The system manages your Accounts Receivable, and our AI sends automated followups.

Collect Payments

Clients pay placement fees directly through the platform via Stripe, by ACH or credit card, in a few clicks. Fewer checks in the mail, less time to cash.

Track Margin
& Quotas

See exactly which clients, roles, and recruiters drive your margins, and which recruiters and teams are on track to hit quota, all at a glance.

Track & Pay Commissions

Everyone on your team gets paid accurately, every time, automatically. Collected integrates with your payroll provider to tee up commission payments without the hassle.
Commissions

Keep Recruiters in the Know

Recruiters see exactly what they're getting paid and when. No more "did I get paid?" emails at 9 PM on Sunday.
Ready to Stop Losing Money on Manual Processes?

Never sweat invoicing or commissions again.

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